There is some partner collaboration with Universal Print as Microsoft is working with "third-party" print providers, Carr indicated.ĭuring the Q&A, it was explained that Microsoft is "working with most or all ISV in print," including vendors such as Papercut, Kofax and uniFlow. "There are no incoming requests to printers or Connectors (all requests are outgoing), so as long as Universal Print endpoints are not blocked, everything will work," the Q&A indicated. Microsoft was asked if firewall ports were needed to support Universal Print. ![]() Printers are deemed to be Azure AD objects, and are backed by an X.509 certificate. All communications are over secured HTTPS connectors. "There's a variety of location info that the service can manage, including GPS coordinates," it added.Īn organization's personal data when using Universal Print is handled in accordance with Microsoft's data management guidelines, Abdellatif indicated. Printer locations are assigned using the Azure Portal, the Q&A indicated. With Universal Print, IT pros need to assign printers and make them viewable to end users, according to the Q&A, which offered this document description. We're also investigating other reporting capabilities such as Power BI. By using our Microsoft Graph API you can also download a raw data stream of completed print jobs to generate custom reports. IT departments manage the printers and get reports on how they are used.ĭuring the Q&A, Microsoft explained a little more about the reporting aspect of Universal Print:Ĭurrently administrators have access to a basic set of reports that include print usage grouped by user/printer. Once an IT administrator configures Universal Print, end users can easily discover nearby printers. Because Universal Print uses IPP, there's no print driver to install. It exposes print and management functionality through the Microsoft Graph. Universal Print uses the Internet Print Protocol (IPP) standard from the Printer Working Group, Carr explained. The print jobs will get "spooled to the cloud from client," Microsoft explained, in the Q&A segment. Users can print from anywhere when connected to the Internet and authenticated via Azure AD, she added. Universal Print-registered printers will show up like any other printer. Universal Print maintains the familiar Windows print experience for end users, said Kristin Carr, a group program manager for the print, connectivity and services team at Microsoft. Microsoft is still working out which Microsoft 365 products will have access to Universal Print when it gets commercially released, per the Q&A segment of the talk. To use the currently available private preview of Universal Print, organizations will need to have a Microsoft 365 Enterprise, Education or Business subscription, Abdellatif clarified. It's expected to reach "general availability" commercial release in Q4, according to Rani Abdellatif, a program manager on the Universal Print team. Microsoft's timeline for releasing Universal Print in public preview is Q3 2020. Here are some of the Webcast's highlights, which featured an extensive Q&A. On May 13, Microsoft talked more about Universal Print during a 30-minute online event, called " Live Webcast: Universal Print Overview." A recording is possibly available on demand (with sign-up). Microsoft described Universal Print in this document as a "Microsoft 365 subscription-based service" that "runs entirely in Microsoft Azure." Universal Print is based on a standard that's getting implemented in printers, but Microsoft also has a Connector application that adds support for older "legacy" printers that lack native support for Universal Print. ![]() Microsoft conceives of Universal Print as being a simpler option in terms of deployment compared with its existing Windows Server Hybrid Cloud Print solution. Universal Print just requires having Azure Active Directory domain-joined PCs running Windows 10 version 1903 or later. Using it, organizations wouldn't need to maintain print servers locally, nor would they need to install print drivers, Microsoft has promised. Universal Print is still at the private preview stage after its debut in early March. Microsoft earlier this month provided a few more details about Universal Print, its emerging cloud-based solution that promises to ease woes associated with managing print servers.
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